February 11, 2010

 

Lakeshores Homeowners Association 2009 Annual Meeting Minutes

 

Board Members Present:                                

 

Ron Candido- President, Kim Scott-Sec.-Treasurer, Dick Brazda-Director,

Mike Wilkinson-Director

 

-President Ron Candido called the meeting to order at 7:10 pm at the First Nazarene Church.

 

-A proof of quorum was established by the fact that there were 16 voting members present and 87 proxies for a total of 103 versus the 19 required per By-Laws.  There were an additional 6 members present.

 

-Ron Candido presented the Treasurer’s report for Kim Scott. The Treasurers report was corrected and had an ending balance of  $4506.38.  A motion was made by Rex Odle to approve and a second was made by Mike Wilkinson.  The report was approved unanimously.

 

- The 2010 budget was presented by Ron Candido.  The budget was corrected and a motion to approve was made by Mike Yusko and seconded by Val Gilbert.  It was approved unanimously.  

 

-Ron Candido presented the President’s report.

 

-Old business: There was none.

 

-New business:

 

            -Linda & Howard Carithers of 17 Lake Shore expressed concerns that they were not told they had to be a member of our association when they bought the house. She had a bad experience with associations in California.  I believe that everyone assured her we were not like those in California.  A copy of the By-Laws was given to them.

 

-Election of Board Members:

 

-JoAnn Spivey nominated Mike Wilkinson for re-election and Melanie Stevenson seconded the motion.  It was approved unanimously.

 

Suggestions for 2010:

 

-Mail dues notice later so people won’t forget.

 

-Post a sign for annual meeting.

 

 

 

 

 

 

           

 

           

 

 

 

           

 

           

 

           

 

 

 

 

 

 

                                 LAKESHORE ASSOCIATION BOARD MEETING

                                                    10 February 2011

 

Ron Candido called the meeting to order at 7:10 p.m. He stated that the Lakeshore Association currently has 196 dues paying members. 

To have a quorum 10% of membership has to be present either in person or by proxy.  There were 84 present by proxy and 12 members in attendance.

 

Ron Candido asked for sign-in of attendees and personal introductions of those attending the meeting.  

 

The Treasurer’s Report was given by Kim Scott.  

 

A question was asked regarding $0.00 for postage.  It was explained this was due to the purchase of envelopes already stamped with postage. 

that are used for newsletters and other necessary Association correspondence. So it was listed under miscellaneous (as stationary). 

A question was asked about the insurance.  Ron Candido explained how it covered Board Members and Liability for the Park.

Recommendation for approval by Robi Rew and seconded by Joan Spivey.  Report was approved.

 

President’s Report for 2010 presented by Ron Candido.  The following topics were discussed.

 

1.   Leaves:  If there was any established guideline regarding yard maintenance

      of fallen leaves.  Especially when one neighbor doesn't maintain their yard

      and weather conditions blow them into your yard.  No specific item

      addresses this problem.

2.   Recent water flow from front entrance landscaping island was do to a  

      cracked fitting in the sprinkler system which has been repaired.

3.   Agreed to contracts for landscaping costs.

4.   Held annual meeting February 2010.  Discussion about number of 

      attendees.

5.   Planted flowers at entrance.  One complaint entered regarding height of  

      flowers. It was stated an individual could not see over them in order 

      to make a right turn. It will be inspected in the spring and may be cut 

      back in the Fall if found to be an obstruction. 

      Ron was thanked by all members for his outstanding and generous 

      work in maintaining the development entrance landscaping.

6.   Decorated front entrance for Christmas.

7.   The Liberty Lane entrance to Lakeshores is registered with

      Keep Vermillion County Beautiful and will continue to be maintained. 

      Ron Candido stated that we have had periodic trash in the street such

      as Busch Lite cans. He has collected approximately 1/4 bag of trash/year.

8.   Welcomed 5 new homeowners to our association.  This is a good sign 

      due to recent economic conditions.

9.   Furnished dues releases to local realtors.  It was stated that realtors

      are to mention the Association when showing a home.  This is sometimes 

      not done and regular notices are sent to make realtors aware 

      advise potential buyers of dues and regulations.

10. Collected past dues for 52 Shorewood Point.  Discussion was

      given how in the past there was no established way to ensure payments. 

      It is now established that annualdues must be paid within 90 days.      

      Until paid, an additional $10.00 per month, will be assessed to

      property owner. Non-payment could have end result of lien on

      the home. This was recently enforced when a homeowner refused

      to pay dues during the years they  lived in Lakeshore.  A lien was

      put on the home and when sold, the Association collected all

      annual dues and penalties.

11. Painted Park Benches. 

12. Trees were trimmed on the West Side of the Park to improve

       lake view.  Wild flowers have been allowed to grow down the side

      of the hill towards the water.  This is to curtail erosion. 

13. Replaced sections of split rail fence on North side of park.

      This included an additional, permanent section where the

      asphalt drive led down to the water. 

14. Removed graffiti on park benches and stop signs. 

      Ron Candido recommended that if homeowners encounter

      graffiti, to use water or denatured alcohol to remove it.

 

 

Lake Shore Homeowners Association Budget for 2011 CY was introduced for discussion by Ron Candido.

 

 Items discussed in order. Grounds maintenance estimate was increased in anticipation of tuck pointing repair needed for front entrance brickwork. 

Bill Black mentioned the cost and difficulty he incurred when having the bricks on his chimney repaired.   When the development was established,

the brick used was an inferior brick and crumbles more easily than other types of brick. 

Several members offered to look into names of individuals or contractors and convey them to Ron for estimates.

 

Election of Board Members was introduced.

 

  Names of current board members who were up for re-election was presented. 

Attendees were asked if there were any other nominations. There was no response. 

Approval to re-elect current board members up for re-election was motioned by Bill Black and seconded by Donna Westfall.

It passed by a voice vote.

 

The discussion was opened to questions, suggestions or general topics by all attendees.

 

The following were discussed:

* Lake Shore Annual Yard Sale:  If sufficient interest was given, a date which would not conflict with other neighborhood sales would be established. 

Another opportunity at establishing a neighborhood wide sale would be promoted.   A past yard sale was used to

generate funds that provided a new play set for the Association park.

* Ron Candido stated he has been in contact with Landlords of rental property concerning care of units and specific problems in the neighborhood. 

Recent events where a fight, gun and police on Lakeshore South was mentioned and the action Ron took to alert police of armed weapon on the property in question. 

Two to three years ago, there had been some break-ins and currently there have been some events but overall the neighborhood is a safe and desirable area in which to live.

Individuals were asked to be aware of their surroundings, strange observances and report anything of concern.  The local Neighborhood Watch had been turned over to

a new individual and it is hoped that, when the weather improves, a neighborhood meeting could be held at the park for all that are interested. 

* Robi Rew asked about by-laws, permits and construction approval plans.  Question was put forth about individuals and whether plans were submitted for board approval and local permits obtained. 

Ron Candido stated that he had a list of all permits where work was done in the neighborhood.   A question was put forth regarding the meaning of 'extensive landscaping' and requiring a board approval. 

It was explained that the placement of hedges and fences were of concern in the event that they might detract from property value or obstruct view due to road/property perspective.

 Public Right of Way starts in the center of the road and could run up to 10 feet of individual property.  This had to be considered when landscaping. 

Robi Rew mentioned having a situation where a neighbor removed several trees and after the phone line was cut, discovered that J.U.L.I.E. had not been called.

 The business removing the trees was just above two gas lines and the city had to be called to make a formal inspection due to this transgression. 

Ron Candido and Bill Black also mentioned, in the beginning of the development, many trees were planted and property owners encouraged not cutting down any if possible.

 Over time, the trees have aged and personal views of trees have altered the landscapes of many yards. 

Whether the Board had a right to determine if a property owner could/could not cut down a tree.  It was stated that this could be considered

a liability against the board in the event a future accident happened in regard to the request.  Property owners must be aware of their rights and liability in making this decision.

  It would not be decided by the board.

Mentioned was the overgrowth of certain evergreen bushes at the development entrance.  Ron Candido stated he would look into the problem.

* Entrance sign was recently painted.

* An inquiry was made if a listing of all Lakeshore residents and email address would be available to members. 

Discussion determined that due to privacy and safety concerns, any request for information could be made to Ron Candido. 

* Request for Association Handbook (received) and mention that it was available on-line on the Association Web site.

* Mention was made regarding individuals joy-riding over private property in their vehicles during this recent snowfall. 

Bill Black stated that in the past it had been mentioned to him that if an individual put deterrents on their property and an accident resulted, the property owner could be found liable.

 Mention was made of a property in the neighborhood that used very large landscaping stones around the edge of their property to prevent further damage.

 Years ago, the development had its own security that patrolled the area.  Individuals were requested to be observant and contact appropriate individuals when suspicious behavior was suspected. 

Homeowners leaving their garage doors open for long periods of time could draw unwanted interest, especially if they have a lot of property that could be seen in the garage

* A question regarding planned work on the Shorewood Point water stations was brought up by Robi Rew. 

Plans are for work to be done this year.  A question was put forth regarding property lost due to the city claiming eminent domain was asked. 

Referral to Dave Schnelle or Doug Aherns was recommended for further questions. 

* Question posed regarding breaking of the noise ordinance and if the association had any power to take action against an individual property owner. 

It was stated the police had to catch the individual in person and tracking times could help to get police in the area most likely when the problem would happen. 

The same went for uncontrolled dog barking.

* A clarification of association handbook rule was requested.  It was noted that permanent above ground pools are prohibited,

 but could smaller pools be erected for a couple months during the summer and then removed.  It was found that there was no objection to this in the handbook.

 

Ron Candido asked if any further matters needed to be discussed.  None were stated and motion to adjourn was given by Mike Westfall and seconded by Kim Scott.